Data Extraction Solution: Extract and Automate Data
Data Extraction Tool for Life Science Teams
Quickly capture data from pdfs and other documents to get structured, compliant data. From scientific studies to CoAs and handwritten notes, our models enable you to:
- Save 60 to 80% time on data entries
- Generate 10x more data points
- Standardise data and improve data quality
Trusted by Industry Leaders
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Download our Certificate of Analysis Automation Case Study
How to save up to 60% time on CoAs
Why dedicated models outperform LLMs
What accuracy and automation can be expected
Download Case Study
AI Data Extraction Software Providing Accuracy and Automation at Scale
Turn unstructured documents into reliable, compliant data faster, more accurately, and with a complete audit trail.
Turn Complex PDFs into Clean, Structured Data
Say goodbye to manual data extraction and automate any document type and format into structured data fields.
See example on Certificates of Analysis
Get AI Models Tailored to your Documents and Tables
Scientific reports are often data heavy with complex layout and tables. Get 100% accuracy in extraction whilst maintaining context and lineage requires dedicated models.
See example on Stability Reports
Extract Tables from PDFs into XLS or XML
We have trained specific models on millions of tables to recognise complex table structure, correctly recognise values and associate the right meaning to layered table content.
Automate Data Extraction Workflows
The more documents you process, the higher the accuracy of the models. For standard documents, get your first automated workflow with 30 documents. With more data, automate entire workflows with the ability to handle varied sources and layouts.
There Has To Be a Better Use of That Time
What does manual document review really cost you? The table below illustrates a realistic estimate of annual resource consumption and the savings achievable with 80% automation across two common document types in life sciences.
| Average data density documents e.g. CoAs, Lab Results |
High data density documents e.g. Stability Reports, Clinical Studies, Toxicology Reports |
|
|---|---|---|
| Documents per year | 20,000 | 1,000 |
| Average review time per document | 15 minutes | 10 hours |
| Direct review time (total) | 5,000 hrs | 10,000 hrs |
| Add 30% for interruptions & rework | +1,650 hrs | +3,300 hrs |
| Total actual resource consumed | 6,650 hrs | 13,300 hrs |
| Hours saved at 80% automation | ~5,300 hrs | ~10,640 hrs |
Figures are illustrative estimates based on industry benchmarks and our experience. Actual savings vary by organisation and document type.
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Example: How to save 80% time on processing data-heavy Stability Reports
Automatically extract and validate 10,000 test results in less than 30min. Remove bottlenecks and backlogs. Build a data standard that scales.
Who is this Solution for?
Our AI adapts to the needs of different teams—supporting leaders across quality, compliance, regulatory, and operations to deliver results faster and with fewer risks.
Quality Management
Ensure consistency and accuracy across documentation, prevent errors before they occur, and keep quality standards on track without slowing operations.
Audit & Compliance
Simplify audit prep, automate compliance checks, and maintain a clear trace of decisions—so you are always ready for inspections.
Regulatory Affairs
Accelerate submissions by generating compliant documents, reducing rework, and ensuring alignment with evolving regulatory requirements.
Operational Excellence
Cut time spent on manual reviews, streamline processes, and give teams more capacity to focus on efficiency and continuous improvement.
Outsourcing API or Drug Manufacturing? Stop Drowning in Supplier Documents
Every batch from a CDMO, CMO, or API supplier arrives with its own stack of paperwork - Certificates of Analysis, batch records, technical data sheets, deviation reports. Acodis extracts and validates supplier documentation automatically, so every delivery is checked fast and the key data points are extracted into your systems.
See how outsourced manufacturers use Acodis
Review 100% of supplier documents
Cut CoA and batch record review time by 60–80%
Flag out-of-spec results automatically
Establish searchable records across every supplier
Rated by the Best
Global leaders in the pharmaceutical, manufacturing, and chemical industries trust Acodis. Source: Reviews on G2.com
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Years of Work to Build Functionalities You Can Rely On
Manual document extraction & review takes hours and is error-prone.
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Reliable AI-powered automation with configurable Experts-in-the-loop reviews.
Generic LLMs cannot handle lengthy and complex PDFs.
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Best solution for documents with 1000s of pages, messy layouts, tables, handwriting and graphics.
One-size-fits-all and black-box AI.
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Transparent and versionable AI models, fine-tuned and contextualized for you.
Regulatory compliance and auditability.
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Every step is logged with a full audit trail for inspections. Your data, your AI models.
See How Leading Teams use Acodis
Acodis has perfectly matched OCR, data extraction and AI to our business documents. The result, their expertise and collaboration convinced me and led to significant optimisations in the range of three FTEs per year.
Head of Sales Office
Pharmaceutical Provider
By extracting raw data from scanned PDF copies of historic study reports, we were able to re-use the clinical data and conduct further exploration and analysis by combining datasets from various studies. Without the new technology, this would not have been possible within reasonable costs and timelines.
Gregor Bieri
Head Clinical Data Sciences, Analytics & QM at Bayer Consumer Health
It is not enough to have information in PDFs to circulate within the business to have the data added on. This data needs to be available in a structured format and present in a database that you can enrich, transform, and make queries about. Then data can travel effectively through the enterprise.
Thomas Horn
Business Architect at Syngenta Crop Protection
Frequently Asked Questions
What types of documents and formats can Acodis handle, including handwritten or scanned files?
Acodis can handle a broad range of document types, including PDFs, Word files, Excel sheets, PowerPoint decks, scanned documents, images, & even handwritten text. Whether your documents are structured, semi-structured, or entirely unstructured, Acodis extracts the relevant data accurately. Even from complex formats like tables, multi-page reports, or low-quality scans.
Does Acodis support multilingual documents?
Yes, Acodis is language-agnostic and supports the processing of multilingual documents written in left-to-right (LTR) languages. The platform extracts data accurately across a wide range of European, Asian, and global languages. At this time, right-to-left (RTL) languages such as Arabic, Hebrew, Persian, and Urdu are not supported, but they are on our roadmap for future development.
How accurate and reliable is the extraction across handwriting, scan artefacts, and varied layouts?
Acodis achieves 96-99%+ extraction accuracy (measured in F1 score), even on handwritten fields, scanned documents and inconsistent layouts, by using multiple specialised AI models per document element rather than one generic OCR engine. With confidence scores and a fast interface for human reviews, our users bring the final accuracy to 100%.